Evidence & Compliance Guides

Relevant entities include the European Union’s Horizon Europe programme, NASA/EU TRL frameworks, the Corporate Sustainability Reporting Directive (CSRD), IFRS S2 climate-related disclosures, the Paris Agreement, ISO 14064 greenhouse gas accounting standards, & equivalent international benchmarks.

Demonstrating and making Technology Readiness Level (TRL) Declarations

Early-Stage TRL 1–3

Conceptual development, feasibility assessments, and foundational research typically require:

Concept notes and research outlines – initial scope, baseline hypotheses, and problem definition.
Preliminary feasibility studies – early analyses supporting technical potential.
Supporting literature reviews – peer-reviewed research, white papers, or patents cited as a foundation.
Initial experimental data – indicative lab findings, basic proof-of-principle results.
Optional R&D funding approvals – small-scale grants, institutional seed funding evidence.

Demonstrating Mid-Stage TRL Validation (TRL 4–5)

Prototype development and validation stages expected by regulators, institutional reviewers, or funding authorities include:

Proof-of-concept validation – controlled lab test reports confirming feasibility.
Prototype engineering documentation – schematics, Bills of Materials, build records.
Simulation and experimental data – computational models, validation reports, raw outputs.
Risk and compliance assessments – hazard analyses, conformity with safety standards.
Independent expert assessment – validation reports or assessor opinions.
Optional funding evidence – milestone reports for mid-stage grants.

Pilot-Scale Demonstrations (TRL 6–7)

Field testing, Series A funding readiness, and regulatory alignment at pilot scale typically include:

Field trial documentation – monitored conditions, test performance reports.
Extended compliance assessments – certifications, CE marking, hazard reports.
Third-party evaluations – independent test or validation reports.
Commercial feasibility studies – market readiness analysis, adoption forecasts.
Partnership confirmations – letters of support from regulators or industrial partners.
Gap analysis for TRL 8–9 – remaining steps to market deployment.

(TRL 8–9 market readiness is referenced in broader governance and regulatory filings.)

Compiling Grant Applications & Public Funding Packages

Funding authorities such as Horizon Europe, Innovate UK, and U.S. DOE programmes typically expect:

Official funding call reference – published programme identifier.
Completed application form in required format – strictly as specified by the funding body. (Formal submission must still follow the funding authority’s channels; many organizations maintain a VerifiedClimate™ record in parallel for timestamped archival.)
Detailed technical and impact narrative – project objectives, outcomes, alignment with programme goals.
Structured work plan – milestones, deliverables, resource allocation.
Budget and cost justification – eligible and co-funded costs aligned with EU or national rules.
Organizational capacity records – staff CVs, prior experience, institutional endorsements.
Partnership confirmations – letters of intent, consortium agreements.
Risk management plans – registers, mitigation measures, ethical considerations.
Regulatory and ethical approvals – environmental permits, ethics board clearance.
Optional SME or certification proof – SME status declarations, ISO accreditations.

Making CSRD- and IFRS S2-Aligned ESG Disclosures

Disclosures aligned with CSRD, IFRS S2, or Paris Agreement frameworks typically include:

Underlying emissions inventories – Scope 1, 2, and 3 emissions (ISO 14064-compliant).
Supply chain due diligence – supplier codes of conduct, ESG audits, compliance declarations.
Board-approved sustainability policies – climate transition plans, Paris Agreement alignment.
SFDR and EU Taxonomy
Third-party assurance reports – limited or reasonable assurance from accredited auditors.
Methodology statements – KPI calculation methods, materiality matrices.
Climate risk and opportunity assessments – TCFD-aligned scenario planning.
Year-on-year comparative ESG data – historical performance datasets.
EU Taxonomy disclosures – alignment of turnover, CapEx, and OpEx.
Optional investor briefing materials – ESG decks, stakeholder updates.

Governance Disclosures & Stakeholder Assurance Filings

Board submissions, investor disclosures, and stakeholder filings typically include:

Formal board or committee papers – resolutions, decision briefs, agenda packs.
Risk registers and analysis – financial, operational, or environmental risks.
Stakeholder assurance briefings – investor, shareholder, or consortium documents.
Minutes or records of prior meetings – governance context.
Annexed technical or financial schedules – supplementary decision-making evidence.
Material event disclosures – updates on major governance matters.
Updated governance policies – codes of conduct, conflict-of-interest registers.
External assurance reports – governance audits by PwC, Deloitte, or similar.
Legal or regulatory opinions – external counsel reviews.
Optional oversight letters – confirmations from funders or regulators.

Making Carbon, Climate & Environmental Claims

Offset project developers and organizations disclosing emissions reductions under the Paris Agreement, ISO 14064, or voluntary carbon standards typically include:

Baseline emissions inventories – Scope 1, 2, 3 data.
Project design documentation – methodologies, boundaries, leakage assessments.
Monitoring and verification reports – accredited auditor findings.
Carbon credit issuance documentation – registry certificates, serialization records.
Stakeholder consultation records – meeting notes, public comments.
Environmental impact assessments – biodiversity, water, land-use impacts.
Conformity statements – CDM, VCS, or Gold Standard certifications.
Buyer or investor contracts – agreements relating to credit sales or claims.
Paris Agreement alignment statements – national or corporate target alignment.
Optional public disclosures – press releases, sustainability web content.

Compiling Procurement & Tender Evidence

Public tenders and institutional procurement processes typically require:

Official tender documentation – published tender notice, scope of work.
Mandatory compliance certificates – ISO accreditations, tax clearances, insurances.
Technical proposals – design specifications, implementation methodologies.
Financial proposals – itemized pricing schedules, bid validity letters.
Proof of organizational capacity – prior experience records, technical staff CVs.
Supply chain due diligence – declarations of origin, ESG compliance documentation.
Client references – endorsements from previous contracting authorities.
Risk mitigation strategies – health & safety, environmental risk protocols.
Signed declarations – anti-corruption, conflict-of-interest disclosures.
Optional consortium agreements – partner or subcontractor confirmations.

Making Research & Academic Declarations

Research outputs submitted for academic publication, funding reviews, or institutional archiving typically include:

Draft or published manuscript – preprints or journal-ready articles.
Underlying datasets – raw and processed research data.
Statistical or computational methodologies – analysis workflows, code repositories.
Ethical approval documentation – IRB approvals, research clearance.
Literature review archives – key references, prior evidence.
Peer review correspondence – reviewer feedback, responses.
Conflict of interest disclosures – required statements for journal or funder compliance.
Grant funding acknowledgments – evidence of financial support.
Licensing and open-access agreements – publication rights confirmations.
Optional supplementary materials – high-resolution figures, multimedia.

Certification & Accreditation Submissions

Certification bodies (ISO, FSC, LEED) and accreditation authorities typically expect:

Certification application forms – strictly in the authority’s required format.
Quality manuals and policies – documented management systems.
Standard operating procedures (SOPs) – process-level documentation.
Evidence of implementation – operational logs, training registers.
Internal audit reports – pre-certification self-assessments.
Corrective action plans – responses to identified gaps.
Legal or regulatory permits – licenses required for accreditation.
Third-party evaluation reports – external auditor findings.
Historical certifications – records of prior accreditations.
Optional global alignment references – UN SDGs, Paris Agreement targets.

Demonstrating Partnership, Consortium & Joint Venture Records

Formal collaboration agreements and governance records generally include:

Memoranda of Understanding (MOUs) – outlining high-level intent.
Consortium agreements – legal collaboration terms.
Governance frameworks – decision-making structures, escalation mechanisms.
Financial commitments – cost-sharing arrangements.
Risk allocation statements – liability, indemnity, insurance clauses.
IP agreements – ownership and licensing of background/foreground IP.
Work package definitions – partner-specific deliverables.
Third-party endorsements – letters of support from regulators or investors.
Contingency and withdrawal protocols – conflict resolution clauses.
Optional communications agreements – joint branding policies.

Making General Compliance & Regulatory Filings

Broader compliance filings, statutory disclosures, and regulatory submissions typically require:

Regulatory forms and templates – prescribed by oversight bodies.
Audited financial statements – statutory accounts, tax filings.
Operational compliance reports – health & safety, environmental, or quality.
Data privacy documentation – GDPR/CCPA registers, DPIAs.
Stakeholder consultation records – public engagement summaries.
Independent legal opinions – external counsel reviews.
Official correspondence – communications with regulators.
Permit renewals and licenses – documentation of authorizations.
Assurance or attestation reports – third-party compliance verification.
Optional voluntary disclosures – adherence to industry pledges.

Framework:

VerifiedClimate™ operates as a neutral infrastructure layer to preserve institutional evidence packages in a tamper-proof, timestamped, and referenceable form. It complements, but does not replace, the official submission processes required by regulators, funding authorities, and certifiers.

Sharing:

Maintained as an authoritative, continuously updated reference for regulators, funders, and certifiers, this guide supports alignment with evolving global standards — bookmark and share to ensure continued access to trusted institutional guidance.

TRL-4 integration record — Solar-thermal retrofit module (Athens · 2025-11-12T09:52 UTC)

TRL-2 materials verification — Carbon-negative brick prototype (Belfast · 2025-11-12T08:11 UTC)

TRL-5 operational update — Grid-balancing AI controller (Seoul · 2025-11-11T18:22 UTC)

TRL-3 validation logged — Off-grid water purification unit (Nairobi · 2025-11-11T17:36 UTC)

Investor-readiness filing — Green-ammonia pilot consortium (Oslo · 2025-11-11T16:47 UTC)

Grant-supporting record — Industrial-heat recovery study (Turin · 2025-11-11T15:19 UTC)

TRL-6 field demonstration — Modular battery-storage system (Rotterdam · 2025-11-11T13:28 UTC)

TRL-4 subsystem integration — Low-carbon concrete additive (Brno · 2025-11-11T11:54 UTC)

TRL-3 experimental milestone — CO₂-mineralisation binder (Leipzig · 2025-11-11T10:41 UTC)

TRL-5 pilot verification — District-heating optimisation platform (Helsinki · 2025-11-11T09:14 UTC)

TRL-1 concept declaration — Digital emissions ledger (Vancouver · 2025-11-11T08:33 UTC)

TRL-2 laboratory validation — Seaweed-based biopolymer (Galway · 2025-11-11T07:56 UTC)

Funding-round verification — Climate-technology venture (London · 2025-11-10T13:42 UTC)

Post-deployment audit — Carbon-capture pilot (Houston · 2025-11-10T12:09 UTC)

Compliance record published — ESG-reporting consortium (Copenhagen · 2025-11-10T11:18 UTC)

TRL-8 field demonstration — Energy-retrofit accelerator (Dublin · 2025-11-10T10:22 UTC)

Grant eligibility evidence filed — Sustainable-mobility initiative (Vienna · 2025-11-10T09:37 UTC)

Operational record issued — Solar-microgrid installation (Kigali · 2025-11-10T08:44 UTC)

Technology verification logged — Low-carbon construction process (Prague · 2025-11-10T07:12 UTC)

Deployment completion — Municipal-waste-to-energy facility (Athens · 2025-11-09T16:55 UTC)

Feasibility confirmation — Renewable-hydrogen pilot (Valencia · 2025-11-09T14:27 UTC)

Certification review underway — Methane-leak-detection platform (Oslo · 2025-11-09T11:41 UTC)

Policy-compliance filing submitted — Industrial-heat-recovery system (Brussels · 2025-11-09T09:02 UTC)

Monitoring dataset verified — Nature-based carbon portfolio (Vancouver · 2025-11-09T07:23 UTC)

TRL-7 performance audit logged — Direct-air-capture demonstration (Abu Dhabi · 2025-11-08T15:48 UTC)

Site commissioning authorised — Offshore-wind logistics hub (Brest · 2025-11-08T12:15 UTC)

Grant milestone recorded — Circular-materials programme (Edinburgh · 2025-11-08T09:37 UTC)

Project extension approved — Climate-resilient agriculture initiative (Accra · 2025-11-08T07:58 UTC)

Independent audit completed — Bio-methane recovery facility (Antwerp · 2025-11-07T17:26 UTC)

TRL-6 validation dataset uploaded — Energy-storage pilot (Tallinn · 2025-11-07T14:09 UTC)

Pilot verification initiated — Carbon-accounting software platform (Amsterdam · 2025-11-07T11:42 UTC)

Regulatory submission acknowledged — Green-hydrogen partnership (Reykjavik · 2025-11-07T08:31 UTC)

Grant milestone approved — Adaptation-finance programme (Dublin · 2025-11-06T10:12 UTC)

Portfolio-tracking pilot initiated — Climate fund consortium (Geneva · 2025-11-04T09:33 UTC)

TRL-6 certification audit — Energy-storage company (Melbourne · 2025-11-02T11:46 UTC)

Pilot expansion authorised — Forest-carbon enterprise (Singapore · 2025-10-30T07:14 UTC)

Site installation confirmed — Solar-desalination project (Dubai · 2025-10-28T08:37 UTC)

Certification pathway approved — Carbon-credit registry integration (Zurich · 2025-10-25T11:23 UTC)

Verification package — auditable record uploaded (Methane-measurement system, Santiago de Chile · 2025-10-23T12:51 UTC)

Deployment phase initiated — Smart-agriculture network (Bangalore · 2025-10-22T08:55 UTC)

Climate accelerator batch — Portfolio onboarding initiated (San Francisco · 2025-10-20T14:07 UTC)

TRL-8 demonstration run — Waste-to-fuel operator (Toronto · 2025-10-17T15:09 UTC)

Feasibility audit completed — Biogas upgrading venture (Munich · 2025-10-14T13:42 UTC)

TRL-5 performance data — Water-quality monitoring (São Paulo · 2025-10-11T06:19 UTC)

Field operation extended — phase 2 authorised (Direct-air-capture startup, Arizona · 2025-10-10T10:42 UTC)

Regulatory filing submitted — Climate-risk software (New York · 2025-10-03T14:18 UTC)

TRL-7 field integration completed — Energy-efficiency retrofit (Chicago · 2025-09-27T09:25 UTC)

Technology validation — independent audit completed (Green-hydrogen developer, Cape Town · 2025-09-20T13:32 UTC)

Pilot deployment verified — Renewable micro-grid operator (Nairobi · 2025-09-13T07:44 UTC)

TRL-5 verification report issued — Carbon-capture unit (Warsaw · 2025-09-06T11:56 UTC)

Policy-grant confirmation — Forestry monitoring programme (Helsinki · 2025-08-30T10:28 UTC)

Independent review logged — Climate-finance platform (Paris · 2025-08-23T12:15 UTC)

Funding milestone confirmed — Ocean-data analytics firm (Lisbon · 2025-08-16T08:41 UTC)

TRL-4 validation — Carbon-mineralisation study (Berlin · 2025-08-09T09:18 UTC)

Pilot facility commissioned — Hydrogen mobility project (Copenhagen · 2025-08-01T10:02 UTC)

Prototype shipment verified — Battery-recycling plant (Rotterdam · 2025-07-25T18:43 UTC)

TRL-6 system integration — EV-charging network (London · 2025-07-17T15:29 UTC)

Pilot grant verification — Smart-grid consortium (Galway · 2025-07-09T11:11 UTC)

TRL-5 milestone — Wind-retrofit startup (Shannon · 2025-07-02T07:32 UTC)

Patent filing acknowledged — Biochar technology team (Dublin · 2025-06-25T09:47 UTC)

Field-test data uploaded — Agri-methane reduction project (Berlin · 2025-06-18T16:05 UTC)

Pilot installation recorded — Energy-storage demonstrator (Belfast · 2025-06-12T13:58 UTC)

TRL-4 prototype completed — Low-carbon cement venture (Waterford · 2025-06-07T08:43 UTC)

Feasibility study verified — Marine-carbon research unit (Limerick · 2025-06-02T10:26 UTC)

Grant milestone submitted — Renewable-heating programme (Cork · 2025-05-27T14:37 UTC)

Prototype test logged — Circular-materials project (Galway · 2025-05-24T11:02 UTC)

TRL-3 lab validation — Carbon-removal pilot (Dublin · 2025-05-20T09:14 UTC)